Refundely
    Equipment Rental

    Rental software that automates deposit management for equipment rental

    From construction equipment to tools — high deposit amounts and varying rental contracts make manual administration error-prone. Refundely is the rental software that fully automates deposit refunds.

    * Completely free — No credit card required

    Customer details found
    Customer IBAN found
    Deposit amount found
    deposit_refunds.xml
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    Sound familiar?

    • Deposit administration costs staff valuable time daily
    • High deposit amounts (€50-€10,000) make every error immediately costly
    • Perhaps you're still using paper return slips or loose receipts
    • Varying rental periods make it difficult to track deposits manually
    • No central overview of outstanding deposits per customer or category
    • Manual processing upon equipment return takes too much time

    With Refundely

    • Simply email your invoice to your own AI assistant (or upload multiple at once)
    • Human in the loop: a real staff member only does the final check!
    • IBAN structure validation and SEPA-certified format prevent incorrect refunds
    • SEPA payment file with multiple transactions so you only need to open your banking app once

    From deposit to refund in 3 steps

    The entire deposit process automated — from invoice upload to bank payment.

    Step 1

    Upload invoice or receipt

    Drag the return slip or rental agreement into the platform. PDF, scan, or photo — everything is recognized.

    Step 2

    AI extracts deposit data

    Our AI recognizes the deposit amount, IBAN, customer name, and equipment details. Automatic validation prevents errors.

    Step 3

    Generate SEPA refund

    With one click, generate a SEPA payment file that you upload directly to your internet banking.

    Deposits per month
    60
    ROI: Every euro invested returns €7,8
    95%
    less administration
    1,2
    workdays gained per month
    €3,972
    extra annual profit

    Why equipment rental operators choose Refundely

    The equipment and machinery rental market is growing due to the buy-to-rent trend. Companies like Boels and Loxam rent out thousands of items daily with deposit amounts ranging from €50 to €10,000.

    Wide deposit ranges: from €50 (hand tools) to €10,000 (construction machinery)
    Growing market driven by the buy-to-rent trend
    Industry leaders: Boels, Loxam, and regional operators
    B2B focus: fast deposit refunds improve client relationships

    "More and more companies are choosing to rent rather than buy. This means more rental contracts, more deposits, and more need for automation of the return process."

    E
    Trend: from buy to rent
    Operations Manager
    FAQ

    FAQ about rental software and equipment deposit management

    Deposit refunds don't have to be a time-consuming task

    We're in beta — early users get free access to all features while we perfect the platform together.

    • All features included
    • Completely free
    • Personal onboarding
    • No beta, no risk
    • Just one email, nothing more

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