Refundely
    Car Rental

    Automate Car Rental Deposit Refunds

    Refunding deposits costs car rental companies hours of manual work every week. Refundely uses AI to process security deposits in seconds.

    * Completely free — No credit card required

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    Recognizable?

    • Deposit administration takes too much time for employees daily
    • Manually re-typing IBAN and deposit amount for every return
    • Maybe you're still working with paper invoices or loose receipts
    • Errors in refunds lead to complaints and double work
    • No overview of which deposits are outstanding or already refunded
    • Daily peak traffic makes deposit administration chaotic

    With Refundely

    • Send your invoice file easily via email to your own AI employee (or upload multiple at once)
    • Human in the loop: a real employee only performs the final check!
    • IBAN structure check and SEPA-certified format prevent wrong refunds
    • SEPA payment file with multiple transactions so you only open your bank app once

    Automate your car rental refunds in 3 steps

    Stop re-typing IBAN numbers. Our AI-driven workflow handles the heavy lifting.

    Step 1

    Upload final invoice

    Drag the final invoice into the platform after the car is returned. PDF, scan, or photo — our AI recognizes it all.

    Step 2

    AI extracts deposit data

    The AI automatically finds the deposit amount, IBAN, and customer name. Structural checks prevent errors.

    Step 3

    Generate SEPA batch

    Group multiple refunds into one SEPA payment file. Upload it to your bank and process all refunds at once.

    Deposits per month
    60
    ROI: Every euro invested returns €7,8
    95%
    less administration
    1,2
    workdays gained per month
    €3,972
    extra annual profit

    Why car rental companies choose Refundely

    From local rental companies like Autohopper to large fleets: manual deposit processing is a major administrative burden. Refundely turns this into a 30-second task.

    Specifically for car rental: AI trained on rental software invoices
    BOVAG standard: compliant with Dutch automotive standards
    Multi-branch support: manage all your locations from one dashboard
    Happy customers: guests get their money back faster, improving your reviews

    ""Before Refundely, we spent half a day every week on refunds. Now it's a matter of minutes. The AI recognition is incredibly accurate.""

    A
    Autohopper Diemen Reference
    Branch Manager
    FAQ

    Frequently asked questions about car rental deposits

    Automate your car rental refunds today

    We're in beta — early users get free access to all features while we perfect the platform together.

    • All features included
    • Completely free
    • Personal onboarding
    • No beta, no risk
    • Just one email, nothing more

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